AR/AP Associate

$16.00 - $18.00 hourly
  • Schlotterbeck & Foss
  • Feb 11, 2019
Full time Accounting

Job Description

The AP/AR Associate will be responsible for invoicing, receivables, payables, cash receipts, expense processing, and filing/scanning. 

Essential Functions:


  1. Responsible for all customer billing and invoicing activities. EDI, mail, fax, and/or emailing of customer invoices.
  2. Prepare cash deposits and accurately apply payments to customer accounts. 
  3. Perform routine review of outstanding AR balances including collection activities such as sending follow-up inquiries and working with past due accounts on aged AR balances. This will require researching customer short pays.
  4. Responsible for opening incoming mail related to AP/AR.
  5. Responsible for matching Raw Material/Packaging invoices to purchase orders and receiving documents.
  6. Match recurring invoices and company expense invoices to PO’s then process in ERP system.
  7. Research invoice discrepancies between PO’s and/or receiving documents. Work with Purchasing Manager, warehouse team and vendor to resolve issues.
  8. Review weekly bank activity and record electronic payments (wires) or cash receipts (credit card, ACH, wires) in financial software.
  9. Process weekly AP check run as directed by the Controller.
  10. Review and process monthly corporate card activity. 
  11. Respond to customer payment correspondence or vendor payment inquiries and/or forward to appropriate team member as needed.
  12. Support various year end accounting activities, including preparation of 1099’s, research and data collection in support of audit activity.
  13. Perform other duties as assigned by supervisor.


Minimum Qualifications:

* Associates degree in Accounting or Finance is preferred.
* 3-5 years of related experience in accounts payable/receivable.
* Proficiency in Microsoft Word, Excel and Outlook. Proficiency working with financial software/systems (AP, AR, GL, etc.)
* Must be able to communicate effectively and professionally in both oral and written communications.
* Must have strong organizational, interpersonal, and time management skills.
* Must have ability to foster positive relationships with customers, vendors, clients, and coworkers.


Physical Requirements / Work Conditions:

  • Normally seated with freedom of movement on a regular basis, operating office machines and handling light materials and supplies.
  • Normal exposure to office environment.  Occasional exposure to warehouse and manufacturing environment.
  • Ability to lift up to 25 lbs.

Full benefit package offered including medical, dental, vision, life, std, ltd, 401(k) and paid time off.