Records & Correspondence Coordinator

  • Portland, ME, USA
  • Dec 19, 2018
Full time Admin-Clerical

Job Description

The Records and Correspondence Coordinator oversees the distribution of mail into and out of the Claim Department which includes pickup, delivery and scanning of all claim documents.

  • Picks up Claims mail from the post office each morning.
  • Opens, sorts, preps, identifies claim number, scans and indexes mail.
  • Responsible for the daily scanning of all incoming claims documents.
  • Logs all outgoing certified mail from Claims Department.
  • Responsible for the coordination of the back scanning process.
  • Responsible for the claims maintenance of the Imageright scanners and ordering any materials needed for processing.
  • Responsible for processing the Claim Departments mail which includes: opening, sorting, prepping for scanning and indexing mail into ImageRight.
  • Researches missing mail, documents pulled or improperly scanned.
  • Assists with mail delivery and pick up, when necessary.


  • High School Diploma or equivalent.
  • Proficient in Microsoft Office (Word, Excel, etc.) a plus.
  • AS400 and ImageRight experience a plus.
  • Strong attention to detail, organizational skills and the ability to prioritize is a must.
  • Ability to multi-task is a must.