Office of Information Technology

The Office of Information Technology is responsible for the delivery of safe, secure, and high-performing networks and systems to State Agencies for daily performance of their missions for the citizens of Maine.

$62,504 - $85,779 yearly
Office of Information Technology Augusta, ME, USA
Oct 08, 2019
Full time
IT Project Consultant (Portfolio Coordinator/Project Intake Specialist) OPENING: October 3, 2019 CLOSING: October 18, 2019   You are a talented leader who understands working with a technical team and are driven toward success. You enjoy clearing hurdles as you strive for excellence and take satisfaction in providing improved processes for SOM employees and Constituents.   If this describes you, we want you on our TEAM!!   JOB DESCRIPTION: The Portfolio Coordinator/Project Intake Specialist is responsible for the management of the State of Maine (SOM) IT Portfolio process.  Using the state Project Portfolio Management (PPM) tool, this position will work with project executives and sponsors to intake new initiatives, help to size them appropriately, determine strategic fit with directors, business benefits, ROI, dependencies, risks, etc.  They will work with internal teams to ensure that initiatives are in line with current or planned SOM infrastructure requirements. They will facilitate presenting initiatives to the Project Review teams for levels of approval and prioritization.  Once an approved project, the Portfolio Coordinator/Project Intake Specialist may be responsible for initial project planning including preparing a Project Definition/Charter and initial Communication and Management plans (defining project scope, assumptions, risks, dependencies, and estimated project cost).  The position may be responsible for managing some initiatives through implementation. Along with administratively managing the SOM PPM, the position will help educate Project teams on the use of the PPM tool and will ensure that Sr. Management is provided with appropriate reporting. This position will report to the PMO Director and may supervise Business Analysts or contractors. This is a professional leadership role in our organization. In this role we will expect a candidate who is professional and demonstrates an authentic desire to build positive relationships.  You will attend meetings as required with department, agencies, and/or any business partners and keep abreast of committee meetings or task forces to present evidence and information in support of the Project Management Office (PMO) using oral and written communications skills and technical expertise. TYPICAL DUTIES : Maintain PPM tool, including configuration, adding/removing users, tracking licenses, training, governance, and reporting. Steer new initiatives through the SOM Portfolio Intake process. Evaluate initiatives and recommend appropriate Project Management methodology (Agile, Iterative, Waterfall, Blended, etc.) to meet the project’s needs and help ensure success. Improve adoption and value of PPM process by working with senior executives to understand the vital information they need to do their jobs. Help or define program requirements for IT projects and services that will ensure business efficiencies align with the project goals and objectives. Create comparison estimate of on-prem vs. cloud hosting on select initiatives. Manage a well-defined project management process and advocate/direct ongoing process improvement initiatives to implement best practices. Customize best practices to customer projects including, but not limited to, developing project roadmap, use of agile development, developing organizational change management strategies, promoting enterprise collaboration, operational support, and alignment to specific customer business strategies. Improve the certainty of absorbing large-scale transformational change by building communications, education, and continuous feedback loops that engage everyone from end users to senior leaders. Maximize speed to minimum viable product by clearly understanding all agencies’ product roadmaps, available developed frameworks and identifying commonalities across agencies. Increase end user productivity and reduce Total Cost of Ownership to agencies by formulating a plan to reduce the number of disparate applications end users access to do their jobs. Accelerate delivery and reduction of project costs by executing a strategy to identify, recruit, on-board, train and retain top talent for projects. Create and align projects and user stories to agency goals and objectives, what is possible, key business measures / Key Performance Indicators (KPIs’), and a practical implementation path. Define project scope and schedule while focusing on regular and timely delivery of value; organize and lead project status and working meetings; prepare and distribute progress reports; manage risks and issues; and perform delivery planning for assigned projects. Assist in team development while holding teams accountable for their commitments, removing roadblocks to their work; leveraging organizational resources to improve capacity for project work; and mentoring and developing team members. Monitor and evaluate progress of projects to ensure that customer service is meeting a high level of quality and on track with customer expectations, re-evaluate and make recommendations to remove obstacles when necessary. Baseline the budget for assigned projects and oversee the expenditures and budget allotments to ensure the projects have sufficient funding through the project completion. REQUIREMENTS: Extensive experience with PPM Tools used to manage an Enterprise Portfolio. Experience with Planview a plus.  Familiarity with the Issue Tracking Software Jira also helpful. Solid understanding of Software Development and Project Management life cycle models (SDLC, PMLC), as well as expert knowledge of both Agile and traditional project management principles and practices and the ability to blend them together in the right proportions to fit a project and business environment. Balanced business/technical background: Sufficient level of technical background to provide highly-credible leadership to development teams and to be able to accurately and objectively evaluate complex project risks and issues. Ability to provide leadership to business analysts and collaborate with Business Agencies to develop strategies and solutions of high business value. Emphasizes the need to deliver quality services. Defines standards for quality and evaluates processes and services against those standards. Develops short- and long-range plans that are appropriately comprehensive, realistic, and effective in meeting goals. Integrates planning efforts across work units.  Handles multiple demands and competing priorities.  Manages meetings effectively. Must demonstrate exceptional communication and interpersonal skills: Speaks clearly and expresses self well in groups and in one-on-one conversations. Demonstrates attention to and conveys understanding of comments and questions of others.    Conveys information clearly and effectively through formal and informal documents. Excellent persuasion and influencing skills with proven experience working with all levels of management and stakeholders across government entities Delegates responsibility and empowers others through mentoring, coaching, collaboration and team building. Removes obstacles. Allows for and contributes needed resources.  Coordinates work efforts when necessary.   Minimum Qualifications: An eight (8) year combination of education, training, and/or experience in portfolio and project management.  Experience must include three (3) years of successful information technology project management experience with at least one (1) solid year of project portfolio management. Preference will be given to candidates with: A 4-year college degree, and/or 5 years of progressive growth work experience in portfolio, program and project management. A demonstrated track record working on State and Federal programs. Experience using the PPM tool Planview. HOW TO APPLY: To apply, please visit the following website and apply online: .  The selected candidate will be required to complete an official job application and pass the required background checks as a condition of employment.   We provide reasonable accommodations to qualified individuals with disabilities upon request. Only U.S. Citizens or aliens who have a legal right to permanently work in the United States are eligible for employment.   Resume’ and Cover Letter must be submitted by:   October 18, 2019 Maine State Government is an Equal Opportunity/Affirmative Action Employer.   SALARY: Job Class Code:    0148                          Pay Grade:   30 - $62,504.00 – $85,779.20/annually* *Includes a 10% recruitment and retention salary and eligibility for a training bonus. BENEFITS: The value of State’s share of Employee’s Retirement:  14.47% of salary for BU positions.  The value of State-paid Dental Insurance:  $14.31 biweekly. The value* of State-paid Health Insurance:   Level 1: 100% State Contribution (employee pays nothing):   $461.75 biweekly Level 2: 95% State Contribution (employee pays 5%):             $438.66 biweekly Level 3: 90% State Contribution (employee pays 10%):           $415.58biweekly Level 4: 85% State Contribution (employee pays 15%):           $392.49 biweekly   *The level of the actual value of state paid Health Insurance will be based on the employee’s wage rate and status with regard to the health credit premium program.